If you’re still using simple spreadsheets or homemade forms to keep track of your company’s HR data, you need to think again. As any small business owner knows, it’s difficult enough to run the day-to-day operations of your business without having to try and manage everything from employee records to payroll forms on top of everything else. That’s why you should start looking into some of the Best HR Software Systems out there and what they can do to make your life easier in the long run. Here are some things that you’ll learn about once you do!
1) Track Employee Performance
By tracking employee performance, and providing regular feedback to your team members, you can help keep everyone on track. Many HRMS Systems integrate with time-off tracking systems (and are often configured to add automatic approvals) so that employees don’t need to remember to request time off ahead of time. This allows you to create specific policies around how much vacation is allowed, how often it can be taken, and how many days off employees must use or lose each year. These features allow you to align your company’s policies with its culture; employees who feel like they’re trust will be more motivated in their work.
2) Simplify Payroll Administration
When you’re making lots of hires, changing job positions and keeping up with benefit changes and payments, payroll administration can be a full-time job. Fortunately, there are software systems that simplify payroll processes for employers and HR professionals alike. Good human resources software simplifies payroll administration by collecting employee information, calculating wages, tracking hours worked and benefits paid—in short, handling all administrative tasks. Though it won’t replace in-house payroll personnel entirely (at least not yet), it offers valuable support to companies with ever-growing administrative demands. To learn more about how good human resource management systems can change your company’s approach to administering payrolls visit our post 8 Reasons Why Best HR Software Systems Will Change The Way You Think.
3) Saves Time on Recruiting
Sourcing and hiring are tough enough without having to deal with information scattered across multiple systems. With cloud-based HRMS Systems, it’s easy to keep track of candidates from initial scouring of resumes through interview and even extending job offers. Beyond that, adding new employees can be handle quickly using these software packages. One screen keeps an ongoing list of applicants for a particular position and allows you to easily add or delete names as needed. After interviewing a candidate, simply check off their name in one step, then click offer when ready. Before pressing send, you can make any last-minute changes or edits (such as salary) before hitting submit!
4) Boost Profits With Recruiting Automation
Automation tools can help you eliminate routine tasks, create a better candidate experience and save you time so that you can focus on key activities. Additionally, automation helps reduce human error and allows for uniformity across your hiring process. Automated systems also allow you to expand into new industries and geographic locations with minimal effort or cost. One of most effective recruiting automation tools is recruitment marketing software like ClearCompany’s ClearRecruit . When used properly it will greatly improve your ability to attract top candidates, engage those candidates throughout your pipeline, communicate effectively with those candidates throughout their application journey and ultimately hire more quality hires at a lower cost per hire while achieving better productivity in other areas of your business.
5) Promote Productivity
Whether you’re working in a small office or managing a large team, getting your employees to put their best foot forward each day can be challenging. Making sure you’ve got the best technology and software systems in place to support your team is an important step. For example, a great way to improve employee productivity is through effective time management programs. Some simple yet powerful tools that help managers and their teams get more done in less time include
6) Access Complete Labor Data at Any Time
In some cases, if you’re not using a web-based software solution, human resources data is lock away on an intranet that can be difficult to access. But when you use cloud-based software, you have immediate access to all data at any time from anywhere. Plus, since everything is in one place and it’s easy to sort through, there’s no need for multiple reports or spreadsheets. Not only will having immediate access to complete labor data help you make better decisions faster it also ensures more accurate data and fewer mistakes.
7) Manage Employee Records Without Paperwork
With most software, you can connect directly to your employee databases and files. This allows you to make changes and instantly update files across your entire organization. More streamlined than paper, less time-consuming than manuals or spreadsheets, these applications let you focus on other aspects of running your business. Taking some time at the beginning of implementation is worthwhile; it’ll save time down the road by helping you avoid common implementation pitfalls, help prevent unauthorized access and ensure employees are informed about new processes as soon as possible.
8) Reduce Employment Law Compliance Risks
By carefully monitoring your employees’ work hours, you can protect yourself against accusations of wage theft or overtime violations. This will also help ensure that your business is run ethically and on the level from a regulatory perspective. As an added bonus, it will also boost employee morale. If you don’t have any time tracking software in place, consider these five key benefits to implementing such a system now:
1) Enforce Exact Hours Worked
2) Improve Communication Between Management and Staff
3) Prevent Time Theft/Wage Violations
4) Eliminate Unnecessary Overtime
5) Boost Employee Morale
6) Ways To Get The Most Out Of Workforce Management Software. When it comes to choosing and installing a workforce management system, there are several factors to consider.